Refer to standards whenever possible instead of writing out the specification in detail. The Project Plan is also updated to include any new planning information from the next Stage Plan and perhaps other forecast information. The Swirl logo™ is a trade mark of AXELOS Limited. Team managers may create their team plans for the next stage in parallel with the Project Manager preparing the Stage Plan for the next stage. The other plans created during the project include the Exception Plan, which will replace an existing Project Plan or Stage Plan and the Benefits Management Approach, which is covered in the Business Case theme. FranÃ§ais Replacement of the Stage Plan requires the approval of the Project Board. PRINCE2 emphasises dividing projects into manageable and controllable stages. This is possible with some projects, but with many IT projects, a more relaxed approach is required and each stage can be an iteration. Product-based planning is often applied in tandem with an activity-centred planning approach (see step 3 above, âPlanning activities and dependenciesâ) in order to ensure a balanced final Plan. It provides the Business Case, Cost & Timescale information and needs to be approved by the Project Board. If approved the Exception Plan replaces the Project Plan or the relevant Stage Plan. The very act of planning helps the Project Management team to think ahead and avoid duplication, omissions and threats. The Project Board can check the status of the project at the end of each stage to see how well the project is progressing in relation to the original Project Plan. As you can imagine, the backbone for any project is the plan. PRINCE2® 2017 Foundation: confirms the holder has sufficient knowledge and understanding of the PRINCE2 method to be able to work in a project management team working with this method. Each Stage contains one or more "release", and each "release" contains one or more "iterations". Write Product Descriptions (share responsibility with Team Manager). All So the Project Manager will create an Exception Plan and if approved by the Project Board, will replace the current Stage Plan to allow the Project Manager to complete the current stage. Project Board Writing the Product Description: Done for required products. Additionally, the Work Package is used to deliver proof that the products are complete. This is the Initiation Stage Plan; the Project Manager creates it. This will make it easier to understand when the plans are created and their value to the project. Managing Product Delivery process in PRINCE2, Managing a Stage Boundary Process in PRINCE2, Agile Scrum Master Certification Training, PRINCE2® Foundation Certification Training, PRINCE2® Foundation and Practitioner Combo Training & Certification, Certified ScrumMaster® (CSM®) Training and Certification Course, Lean Six Sigma Yellow Belt Training Course, Lean Six Sigma Black Belt Training & Certification, Lean Six Sigma Green Belt Training & Certification, Lean Six Sigma Green & Black Belt Combo Training & Certification, ITIL® 4 Foundation Training and Certification, Microsoft Azure Fundamentals - AZ-900T01 Training Course, Developing Solutions for Microsoft Azure - AZ-204T00 Training course, Philosophy behind the PRINCE 2 approach to plans, Difference Between PRINCE2 Foundation and Practitioner. An Exception Plan is created at the same level of detail as the plan it replaces. Update Project Plan (during the SB process) to show actuals to date./. Document the plan: Add narrative to explain plan using assumptions, lessons used, prerequisites, plan introduction, monitoring, control, budgets, and tolerances. PRINCE2 certification is broader and generally a higher level, with a well-laid out and standardized approach that spells out the roles and responsibilities of everyone on the project team and divides a master plan into smaller project plans, stage plans and team plans to help execute the project with fewer questions. For small projects, it may be necessary to write only the Project Product Description. It shows the major product activities and resources required and it provides the Business Case with the planned project costs and timescales. Iterations are usually called "timeboxes" in PRINCE2 Agile. There are two types of dependencies â Internal and External â and there is a clue in the name. They will consult with the Senior User, Executive, and other specialists. Activities: The objective is to make a list of activities that need to be done, and this is much easier now that you have the information from Product-Based Planning documents with the Product Breakdown Structure and Product Flow diagrams together with the Product Descriptions. can be a great help. This is not a plan for the whole project it's just a plan for an initiation stage and this plan is created during the starting up project process. âPlanâ can be a Project Plan, a Stage Plan, or a Team Plan. A plan must contain enough detail and enough information to confirm that the targets are achievable. PRINCE2® is a registered trade mark of AXELOS Limited. The period of time for which accurate planning is possible is called the planning horizon, it is generally not possible to plan an entire project in detail at the very start. And remember, failing to plan is planning to fail. One of the very important factor is to always allow a sufficient time for effective planning. A plan provides a statement of how and when objectives are to be achieved, by showing the major products, activities and resources required for the scope of the plan. IASSC® is a registered trade mark of International Association for Six Sigma Certification. Clearly showing what the project involves; this avoids setting the wrong expectations. Note that in some situations the Project Manager may not look at the detail of the team plan for reasons of confidentiality. The three types of plan are: Project Plan, Stage Plan and Team Plans. project plan, stage plan, exception plan, team plan; 11. Sometimes the planning stage can be rushed, as there is pressure to get started on creating the products that the customer wants to use. Exception Plans can be used to replace Stage Plans and Project Plans, but not Team Plans. A PRINCE2 plan is a document describing how Wayne and by whom specific target or set of targets will be achieved. Remember that Quality information forms a good part of these descriptions. PRINCE2 Foundation exam you need to know the various roles, 7 principles, 7 themes and the 7 Processes. The Project Manager must already have the list of all activities, their dependencies, and the duration of effort for activities before they can begin this task of scheduling. rights reserved. We already covered this in the Quality Theme and learned that a detailed Project Product Description is very important to understand what needs to be produced by the project and to understand the required quality. I think this heading should be âChoose Plan Design,â as that is mostly what Project Managers do in the real world. Team Plans are actually optional and PRINCE2 does not prescribe the format or composition of a team plan. The Project Manager will coordinate most of the work in preparing this document. PortuguÃªs It is created at the start of the project and continually updated during the project to show what has been realized so far (actuals) and what is still left to do. Most other project methods and frameworks start with the activities. It provides a statement of how and when a projectâs time, cost, scope and quality targets are to be achieved. For instance, if during a stage, the Project Manager is forecast to go out of tolerance on cost by 15% (or does so), and then they must warn the Project Board about this deviation (also called âExceptionâ). Writing the Project Product Description: Describing the main product during the. A PRINCE2 Business Case MUST include the benefits (and dis-benefits) in terms of tolerance bounds derived from best-case and worst-case scenarios. In fact, I would suggest that you start with a mind map. The Team Managers may create their Team Plans in parallel with the Project Manager as they create the Stage Plan. One of the first things in planning is to try and get an idea of scope. Optional Team Plans are created by the PRINCE2 Managing Product Delivery process. After approval, it is baselined (signed off and stored). Perhaps the main reason for this is that Project Managers donât get time to cover this in the training. The process managing product delivery describes the tasks and responsibilities of the Team Manager in their role as supplier, â¦ Project Board. All PRINCE2 projects must have a project board. Design the Plan: Should be called âChoose style and format of planâ. A Plan is the backbone of the management information system required for any project. They have the same structure. Note that in some situations the Project Manager may not look at the detail of the team plan for reasons of confidentiality. The PRINCE2 project management methodology operates on the assumption that the project is based upon a customer/supplier environment. The term planning is used to describe the actions used to create the plans and associated documents. Consider which tools to use for things such as estimating, planning and monitoring. Plan is not just a chart showing time scales. Tolerances: Overview of tolerances for the 6 project variables. And finally, it is easier to gain a clear agreement on what needs to be produced. The purpose of the information in the Plans Theme is to provide a framework to design, develop and maintain the Project Plans, which are the Project Plan, Stage Plan, Exception Plan and Team Plan. Set Project Tolerances (listed in the project mandate). Approved date: Plan & Actual dates for Approval. Dependencies: Look for dependencies between the activities and note them. Calculate total resource requirements and costs. It shows the full cost and timescale for the project, and also showing what has been delivered. for all products. Individual stage plan have much more details at each stage plan it created tools at the end of the preceding stage. A good planning/tracking/reporting tool is the product checklist. This is the 5th step of the PRINCE2 approach to plans, there are many different approaches to scheduling and more and more people are using computer-based tools to help. Few Project Managers use the Product-Based Planning technique, especially the Product Breakdown Structure technique, which is a pity, as it is very useful. ... Give work out to teams and monitor each teamâs progress. Clarifying what is in and out of scope; this helps to avoid âscope creep.â. For the Foundation Exam, you just need to be aware how Product-Based Planning works. SAP Trademark(s) is/are the trademark(s) or registered trademark(s) of SAP SE in Germany. Here is a simple overview of the planning steps in a typical project. The first component in the PRINCE2 software project plan is preparing and justifying the business case, or what the project plans to achieve, and for what purpose. These are the business benefits laid out in the Business Case and the Benefit Realization Plan. Prepare estimates: Estimate time and resources. Analyze the risks: For each of the above steps, new information on new and existing risks will be uncovered and need to be followed up. Very often people see chart such as a Gantt charts and they'll say there's my plan but of course it may show time scales, it may show the sequence of events but it certainly wouldn't give an adequate definition of what it is that you're producing. However, the board still needs some assurance that everything is going OK in the management level. Team Plans are produced by the Team Manager to plan the execution of one or more Work Packages. The Project Manager should do as little estimating as possible as, itâs better to ask someone who has more experience. It picks up from where the current plan stopped until the work is done. Update the Business Case and Risk Log to reflect the latest information. All Plans are explained in the following pages. Thus, in case you make use of the Team Plans would comprise of a simple schedule appended to the Work Packages which are assigned to the Team â¦ A project plan answers these questions: Why, What, Who, When and How much. Here are some points to consider when creating a Product Flow diagram: A good example of a Product Flow Diagram is the assembly diagram that you get when you buy furniture at IKEA. Identifying the type of resource required, as specific skills are often crucial. PRINCE2 Practitioner training is delivered by the trainers having umpteen years of experience working across multi-million dollar tier 1 companies. PRINCE2 Download Centre We have process models, information about PRINCE2® 6th Edition, training tips, quizzes and exam resources to help you get certified. Then Work Packageswould be the basis for creating the release plans and iteration plans (Team Plans), while their high-level aspects have been defined in the Project Plan and Stage Plans froâ¦ Other languages: PRINCE2 wiki is open-source and published for free under a Creative Commons license. Handover date: Plan & Actual dates for handover (if this step is necessary). How to Prepare the schedule in PRINCE2 Foundation, Configuration Management in PRINCE2 Foundation, Introduction on starting up a project process, Activities of the starting up a Project Process, Purpose of the Directing a Project process, Activities that comprise Directing a Project Process in PRINCE2, Introduction on Controlling a Stage Process in PRINCE2, Introduction on Managing Product Delivery process, Introduction on Managing a Stage Boundary Process, Activities of managing a stage boundary process, Introduction on Closing a project process in PRINCE2, PRINCE2 tailoring PRINCE2 to the project environment. The choice of planning tools is not obligatory but it can save a great deal of time and highlight potential issues, such as overuse of resources and dependencies issues. Exception Plans are plans that can be used to get the project or stage back on track if the project or stage goes out of tolerance. Team Plan / Iteration Plan Team Plans are optional in PRINCE2, but cannot be considered optional in PRINCE2 Agile; while they would be really simplified. As projects are often similar in companies, some Product Descriptions from previous projects could be used instead of creating each Product Description from scratch. One advantage of using stages is that it allows a big project to be broken up into manageable chunks. Exception Plans are not produced for work Packages. The PRINCE2 approach to planning is product-based. Nederlands Clearly identifying and documenting the planâs products and interdependencies. Documenting the Plan is the 6th step in the PRINCE2 Approach to Plans. You could ask the Executive how they want to receive this status information (ask about previous projects). Certified ScrumMaster® (CSM) is a registered trade mark of SCRUM ALLIANCE®. The Project Plan is a high-level plan and is mainly used by the Project Board. Donât worry about how well you are doing this. Use Post-Its or a whiteboard, so it will be easier to make changes as you learn. A Project Product is broken down into the major products which in turn are broken down into further products to give a hierarchical overview. A team manager produces a team plan to cover the work which need to execute one or more work packages. Plan prerequisites: Aspects that must be in place for the Plan to succeed. An exception plan is basically a stage plan that is produced to replace a stage plan. If the project is part of a program, then the Programme will most likely have a common approach to planning, which could then be adopted by the project. A plan satisfying the needs of the three levels of management. Within the stage the team plans will actually plan for the individual activities during the stage to work on specific products and perform specific TOS. Enter your email and we'll send you instructions on how to reset your password. Project Managers who work in a Program Environment will be able to take advantage of how projects have been done in the past and get examples of how Project Plans are to be created. Approve Project Plan and can approve Stage-Level Exceptions Plans. The Project Plan is updated in each Stage Boundary process, and it shows when and which products have been created in the last stage. The diagram also shows the products that are outside the scope of the plan. Because it's only at that points that will have enough information to make a detailed stage plan. Project Teams in PRINCE2 Since PRINCE2 is more of a project organizational system than a general project management knowledge base like the PMBOK Guide, the project organizational structure is very well defined. So the Stage Boundary process can be used to create Product Descriptions for new products that will be created in the next stage. Product Description PRINCE2 Methodology PRINCE2 - A Structured Project Management Methodology. This is called the planning horizon, i.e., as far ahead as you can see. Be rest assured to get the best project management training. PRINCE2 training is available in many languages. Written by Frank Turley (his LinkedIn profile). Identify Context. Product Descriptions are the responsibility of the Project Manager or Team Manager. Involving users in supplying product requirements and thus increasing their support. The Project Board will most likely ask for an update plan to complete the current stage, and this plan (Exception Plan) will replace the current Stage Plan. and Product Description: Plan Date when this will be ready and Actual Date. It is a day-to-day level plan for the next stage. Creating the Stage Plan: Each Stage Plan is produced near the end of the current management stage in the Stage Boundary process. These targets will include the projectâs products, timeframes, costs, quality and benefits. Quality Check: Plan & Actual dates for Quality Check. PMI®, PMBOK®, PMP® and PMI-ACP® are registered marks of the Project Management Institute, Inc. It may well be that some of the work done on the project is being done in a confidential environment and therefore the project manager may not find out exactly how the work is being done. Lessons incorporated: Lessons from similar or previous projects. It is a good idea to involve a group of people (workshop) who represent the different interests of the project, such as User, Supplier, and people having specific knowledge. Prince2 Foundation & Practitioner Certification exam syllabus. There is a \"project plan\", which is the high-level plan we prepare at the beginning of the project, a number of \"stage plans\", which are the detailed plans we prepare for each management stage before its start, and finally \"team plans\", which are optional plans prepared by the project team to manage each of their deliverables, which themselves are derived from the stage plan. Therefore, this manual includes a simple example and shows how you can use the indented list to help you get started. PRINCE2 Foundation certification is a prerequisite to taking the exam.
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